Vacant job

Join us in making Sweden's best municipality even better. Danderyd Municipality offers community, development, and participation at work. We make a difference and create value in everyday life through dialogue with everyone who lives, works, and operates here. Through proximity and short decision-making paths, you have the opportunity to take responsibility and work with both parts and the whole in your profession. Here, we grow together with engaged residents, businesses, and competent colleagues in the beautiful environment of the garden city. Take the step towards a developing and sustainable working life in a suitably sized municipality close to everything.

The position of registrar is located in the secretariat unit at the municipal executive office. Here, 15 employees are responsible for support and coordination regarding case preparation and decision-making processes in the municipal council and committees with subcommittees. Furthermore, the unit works with registration, archiving, and development of case processes. The supervisory office, which oversees the management of guardians, curators, and legal guardians, is within the unit. Together, we develop common working methods and processes to create modern and purposeful processes that secure our democratic mission.

If you enjoy order and structure, are development-oriented, and have a strong interest in digital information management, we are looking for a structured and service-oriented registrar who wants to contribute to effective information management and case processing. Welcome to become a part of us!

JOB RESPONSIBILITIES

As a registrar, you are a key person in information and case management. You are responsible for the correct and efficient handling of cases, documents, and records, and you serve as support for the public, municipal employees, managers, and elected officials. Your work includes ongoing record-keeping, opening mail, disclosing public documents with confidentiality assessments, and maintaining registers. The tasks are both routine and more complex, which requires accuracy and flexibility.

You actively contribute to the development of working methods and routines, with a particular focus on digitization and efficiency. At the municipal executive office, we work digitally, meaning that our case management and political preparation occur in our electronic case management system.

You are part of a group of registrars in the secretariat but are responsible for the registration for a specific department. Together with your colleagues, you ensure that all cases and documents are correct, current, and accessible. In addition to the registrar role, you work as an archive manager and are responsible for the department's archive.

Other administrative tasks may arise depending on your skills, experience, and the department's needs.

QUALIFICATIONS

We are looking for someone with:

• Post-secondary education in registration, archiving, and information management or work experience that the employer deems relevant for the position.
• Good knowledge of the legislation governing the handling of public documents.
• Good ability to communicate in Swedish both verbally and in writing.
• Good digital skills and knowledge of the Office suite.

It is an advantage if you have:

• Experience in record-keeping and case management in public administration, preferably from a politically governed organization.
• Experience working in w3d3 or another case management system.
• Knowledge of public access and confidentiality legislation.

To succeed in this role, you work in a structured and careful manner to ensure the best possible service. You have the ability to organize and drive your own work forward. You are communicative and service-oriented, which allows you to easily build relationships and create trust. You enjoy providing support and have the ability to guide others in a pedagogical and clear manner. Since the position involves many contacts both within and outside the organization, it is important that you are both receptive and communicative.

You also have an interest in streamlining processes and keep yourself updated on developments in your area of work. We value the ability to work independently and with integrity while creating good relationships and contributing to a positive collaborative climate. We place great emphasis on your personal qualities.

Interviews are conducted on an ongoing basis, and the position may be filled before the application deadline, so do not wait to submit your application.

OTHER

The work takes place in the municipality's premises at Danderyd Castle with the possibility of remote work.

Danderyd Municipality strives for a workforce composition that reflects the diversity of society. We offer an exciting workplace with many friendly and knowledgeable employees. Please visit our job portal here (https://www.danderyd.se/ovriga-verksamheter/jobb/) if you want to know what our managers say about the municipality's mission and future development. Here you can also gather information, including about our benefits. More information about our operations can be found at www.danderyd.se (http://www.danderyd.se).

To ensure the quality of the recruitment process in Danderyd Municipality and to enable good communication with our applicants, we ask that you submit your application digitally as mentioned above.

Bring your grades and other documents to a possible interview.

Warm welcome with your application!

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.